03 / Run
One operator. An AI system. A back office with direction.
For the organization that needs more follow-through before it is ready for more departments. I take an agreed part of the non-clinical work and keep it moving.
The operating map
Eight desks. One connected plan.
The full service is built in part. Existing tools cover selected tasks; the remaining workflows are scoped and built for your organization.
AI Operations Framework · section 3 · October 202601Intake & admissions
Status: Built in part
Draft replies, collect agreed screening facts and organize booking.
I set up the flow and follow up on inquiries.
Your staff assess fit. Clinicians decide level of care.
02Authorizations & approvals
Status: Built in part
Track selected deadlines and assemble reviewer-ready packets.
I work the queue and record the filing evidence.
The authorized person reviews, signs and submits.
03Documentation & compliance
Status: Built in part
Check supported requirements and flag missing evidence.
I organize corrections and maintain the working checklist.
Clinicians correct notes. Owners own corrective action.
04Billing & money
Status: Built in part
Compare supported records and flag pre-bill issues.
I work the exception list with your biller.
Your billing lead releases claims and decides corrections.
05Credentialing & staff
Status: Buildable
Organize application drafts, credentials and renewal reminders.
I assemble packets and follow up on missing items.
Owners sign contracts and make hiring decisions.
06Marketing & referrals
Status: Built in part
Draft approved content and organize referral follow-ups.
I build the website, make the calls and maintain the list.
You approve public words and relationships.
07Programming & curriculum
Status: Buildable
Draft session materials, workbooks and training records.
I assemble and version the materials.
Your clinical or program director approves and delivers.
08The owner’s office
Status: Buildable
Organize inboxes, meeting notes and report drafts.
I keep the work moving and explain the weekly report.
You set priorities, adopt policy and sign filings.
How it starts
A clear scope. A regular conversation.
The audit.
I learn what you do yourself, what gets missed, and where the first system belongs.
The first month.
I agree the work, responsibilities and review points with you. Scope and pay come out of the audit.
The owner’s report.
I bring the work back to you: what moved, what needs a decision, and what comes next.
Human judgment. Always.
The system supports. People decide.
People stay in charge. Clinicians sign notes. Owners sign filings. People press Send. The AI drafts, checks, reminds and reports.
No client record touches an AI tool without the agreements that protect it, including a BAA and applicable Part 2 agreement.
Good questions
A working partnership.
Is this a full department already running?
No. The operating framework is built in part. I scope the work and build the missing workflows for your organization.
How does the engagement start?
With the audit, a written plan, an agreed first month and a regular owner report.
Who makes the decisions?
You keep ownership and approvals. I handle the agreed non-clinical operations.
Your next move
Let’s find the first thing worth building.
A free AI Audit. 45 to 60 minutes. A written plan within 24 hours. Yours whether or not you hire me.
AI Audit consultation framework · September 2026Book the free AI Audit240-416-2701
themetaaialchemist@gmail.com
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